Box has developed many apps that connect your data with other applications, services and devices. Some of the popular apps available to Penn State Box users are listed below. You can find and install these apps from within your own Box account by:
Clicking on the drop-down arrow next to your name in the upper right corner of any page on your Box account, then clicking “Account Settings”, then selecting “Apps.”
Box Official Apps
Box Drive–Box Drive brings your entire Box folder tree to your desktop. All the files you have access to on Box will be accessible from your desktop Box folder.
Box Sync–syncs desktop files to Box; access Box folders and files right from your desktop. There is both a Windows and a Mac version of Box Sync. You can also get Box Sync via the same drop-down menu mentioned above.
Box Edit–Edit content directly on Box using native applications (Word, Excel, etc.) installed on your computer.
Box for Office–Easily edit and share Word, Excel and Powerpoint files; save your files directly to any of your Box folders. Integrate Box with the Outlook e-mail client.
Box Capture–an iOS only app. Take photos, videos, scan documents; they will automatically be uploaded to your Box account.
Mobile Devices–The following apps allow you to access, manage and share all of your content from a mobile device
|Box for iPad||Box for Android Tablet|
|Box for iPhone||Box for Android Phone|
|Box for Windows Phone||Box for Blackberry|
|Box for Touchpad|
What are Assured Apps?
These are third-party apps that have passed Box’s rigorous security review and have been approved by Penn State for the same data storage standards as the Box Web app and any of the official Box apps. When you use these apps, you can be assured that your data meets Penn State security standards and is handled in a safe and secure manner. Among many other security criteria, when you use one of these apps, your data remains on Box, is encrypted and meets many other best practice security standards.
To learn more about the details of this program, its requirements, and which apps are included, please see the Box Assured Apps Whitepaper.
Why aren’t more apps available for Box?
Over a thousand third-party applications have been written for Box. Institutional data is subject to certain safeguards, restrictions, regulatory and statutory rules; and most third-party Box apps are not in compliance. Third-party apps that work with Box may make copies of files or take data completely out of our protected Box environment and onto that company’s application servers. Some third-party apps may leave data unencrypted while in transit. Penn State’s Box contract does not extend to those companies or applications, so only those apps that have undergone specific approval by Penn State IT have are available for the Penn State community. The apps listed in the section above are official Box applications and fall under the provisions and safeguards of our Box contract; in addition Assured Apps also fall under the contract provisions.
However, there is a process in place where users can request that a third-party app be approved for use. This will involve a security review of the app and the data that the user intends to work with using the app. Please click this link for a form that can be used to request authorization of a third-party app.
Third-party apps can be used with Low Risk data only unless otherwise specified. Those approved for use by Penn State are:
- Adobe Acrobat
- Box for Chrome OS
- Documents by Readdle
- Foxit pdf
- PDF Expert for iPad
- QNAP Hybrid Backup Sync (Moderate and Low data permitted)
- Scanner Pro