Box is now seamlessly integrated with Microsoft Office Online. This integration lets you create Microsoft Word, PowerPoint and Excel files in Box, edit them using the Office Online web applications, then save them directly back to Box without downloading additional programs or applications. In addition, the Office Online integration supports concurrent editing, so you and your coworkers can collaborate on documents in real-time.

There are slight feature differences between the Office programs installed on your PC and their Online counterparts.  This guide from Microsoft’s Knowledge Base outlines those differences.

Note: Because documents are automatically saved to Box, all of our data categorization rules (Data Categorization Table for Box) apply, so you can be assured that your data is safely stored on Box.

Creating Microsoft Files through Box and Office Online
To create a new Microsoft file in Box using Office Online:
  1. Navigate to the Box folder you want to contain the new file.
  2. Click New from the Box menu and select the type of Microsoft file you want to create.
  3. When prompted, name your file and click “Okay”. 
  4. If you do not have Box Edit installed, Box will create your file and automatically open it in Microsoft Office Online. If you do have Box Edit, your file will open in your default desktop application. 
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Editing Microsoft Files through Box and Office Online
There are two ways you can edit Microsoft files in Box using the Office Online editor: through a file’s context menu or through a file’s preview page.
Note 1: Office Online auto-saves any changes you make in your documents so you don’t need to manually save anything. 

Note 2: Office Online supports editing for .xlsx, .pptx, and .docx files. Any phone number files (.xls, .ppt, .doc) cannot be edited with Office Online.

To edit a Microsoft file through its preview page: 
  1. Navigate to the folder containing the Microsoft file you wish to edit.
  2. Click on your Microsoft file to open its preview page.
  3. Click on the Open button and select the option to open the file with Office Online editor.
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Any edits you make will automatically be saved back to Box. 
To edit a Microsoft file through its context menu:
  1. Navigate to the folder containing the Microsoft file you wish to edit.
  2. Hover over your Microsoft file and click the More Options drop-down menu (the three dots) in the file’s right-hand icon list or right-click on the file.
  3. Select Open with… followed by PowerPoint Online, Word Online or Excel Online, depending on the type of file you are editing.
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Real-Time Co-Authoring
Box for Office Online now supports real-time co-authoring. Multiple people can edit a single document simultaneously, and all changes will be automatically saved back to Box. When multiple people are editing a document, their names will appear in the upper right corner. Your collaborator’s text cursor will appear in a unique color, and their name will be displayed next to it.

For assistance on any Box feature, please contact box@psu.edu.

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